System managers must keep an accurate record of all disclosures made from any system of records except disclosures to DoD personnel for official use or disclosures under the Freedom of Information Act. System managers may use Air Force Form 771 \10\, Accounting of Disclosures. Retain disclosure accountings for 5 years after the disclosure, or for the life of the record, whichever is longer.---------------------------------------------------------------------------
\10\ http://www.e-publishing.af.mil/formfiles/af/af771/af771.xfd.---------------------------------------------------------------------------
(a) System managers may file the accounting record any way they want as long as they give it to the subject on request, send corrected or disputed information to previous record recipients, explain any disclosures, and provide an audit trail for reviews. Include in each accounting:
(1) Release date.
(2) Description of information.
(3) Reason for release.
(4) Name and address of recipient.
(5) Some exempt systems let you withhold the accounting record from the subject.
(b) You may withhold information about disclosure accountings for law enforcement purposes at the law enforcement agency's request.