The following format shall be used to recommend the release of excess funds under terminated contracts, except if the contracting office retains responsibility for settlement of the termination: FROM: Termination Contracting Officer ------ [address]TO: Contracting office -------- [address]SUBJ: Terminated Contract No. ---- with ---- [Contractor]Refs:
(a) [Cite termination notice and effective date.]
(b) [Cite prior letters releasing excess funds, if any.]
1. Referenced termination notice, ------ [insert ``completely'' or ``partially''] terminated contract ------.
2. Based on the best information available, it is estimated that the gross settlement cost will be $------------. The amount available for release as excess to the contract is $------------. Any payments previously made to the Contractor for terminated items have been considered in arriving at the above amounts.
[If prior letters recommending release of excess funds are cited, use the following as paragraph 2:
``The estimated settlement costs previously reported by reference (b) in the amount of $------------ are revised. On the best evidence now available, it is estimated that the settlement costs will be $------------. The additional amount available for release is $------------''.]
3. The related appropriations and amounts involved are:
Appropriations Allocated Amounts
.............................. .......
.............................. .......
Copies to:
Paying Office
Accounting and Finance Office
Other