(a) The following information must be annotated on all transportation bills that have completed a prepayment audit:
(1) The date received from a TSP;
(2) A TSP's bill number;
(3) Your agency name;
(4) A Document Reference Number (DRN);
(5) The amount billed;
(6) The amount paid;
(7) The payment voucher number;
(8) Complete tender or tariff authority, including item or section number;
(9) The TSP's taxpayer identification number (TIN);
(10) The TSP's standard carrier alpha code (SCAC);
(11) The auditor's authorization code or initials; and
(12) A copy of any statement of difference sent to the TSP.
(b) Your agency can find added guidance in the ``U.S. Government Freight Transportation--Handbook,'' obtainable from: General Services AdministrationTransportation Audit Division (QMCA)Crystal Plaza 4, Room 3002200 Crystal DriveArlington, VA 22202www.gsa.gov/transaudits [65 FR 24569, Apr. 26, 2000, as amended at 69 FR 57620, Sept. 24, 2004; 74 FR 30475, June 26, 2009]
Maintaining an Approved Program